When you want to keep your business running like clockwork, office deep cleaning is a must. Efficiency is important to many business owners, yet if your office space doesn’t look the part, that can be hard to achieve. This is why it can be useful to bring an office cleaning checklist into the mix.
If you’re wondering how to deep clean your office, or what you need to do to ensure that your workspace is cleaned to the highest standards, you’ve come to the right place. In this blog post, we’ve pulled together the ultimate deep clean checklist to help you make it all happen.
What is Office Deep Cleaning?
Keeping your office clean can be a big job. Even if you’re dusting and hoovering key areas on a daily basis, it may not be enough to ensure the space is actually clean. This is why following a reliable and detailed office cleaning guide is key.
Regular deep cleaning is essential for ongoing maintenance and helps extend the lifespan of office assets.
Dust, mould, and germs can creep into the office without you knowing it. But when you work with a professional deep cleaning checklist, you’re able to tackle it all without any issues. Specialist knowledge is required to effectively clean hard-to-reach and hygienic areas. Regularly deep cleaning office spaces, pulling all furniture out, and conducting a specialty clean across the entire space can help your workspace stay in the best shape. Using high-quality cleaning products is important for thorough and safe cleaning.
Why is Daily Office Cleaning Important?
However, while you will need to focus on your office deep cleaning checklist throughout the year, it’s important not to neglect any daily cleaning duties too. Ultimately, you need to ensure that your workforce is happy at work. If they are coming into a dirty, untidy office space, it’s going to affect the way they feel and influence the quality of their work. Regular cleaning ensures the office remains clean and hygienic, which supports employee well-being and helps maintain a positive, healthy work environment.
Let’s now consider some of the key benefits of daily and deep office cleaning for your business.
The Benefits of Regular Office Cleaning
Whether you’re someone who wants to focus on daily office cleaning or prefers to work through a deep cleaning checklist more sporadically, it’s key to understand why this is important. Not only is it a requirement for you to provide a safe and clean working environment under the Health and Safety at Work Act 1974 and the Workplace (Health, Safety and Welfare) Regulations 1992, but maintaining a hygienic environment is essential for protecting employee health and well-being. We are a lot more conscious as a society overall.
After the pandemic hit in 2020, we are a lot more aware of hygiene standards and how public spaces can lead to implications for our health. With an increase in demand post Covid-19, more offices than ever are investing in regular office building cleaning. Deep cleaning not only helps prevent the spread of germs but also improves indoor air quality, creating a healthier office environment for everyone. Here are some of the main benefits.
1. Boosting Office Productivity
Staples Corporation discovered in a recent survey that 94% of employees feel more productive when working in a clean workspace, while 77% confirmed it contributes to the production of better quality work. A clean office environment not only boosts productivity but also supports employee well-being by reducing stress and promoting a positive atmosphere. So while your cleaning duties list may seem like something you can take or leave, you may find that it benefits the business beyond the idea of cleanliness and hygiene.
2. Creating a Polished, Professional Image
There’s also the idea of the look and feel of the office space. When staff, clients, and other visitors enter the workspace, they will always have a first impression. When you are able to maintain your office to a high standard, it shows. If having a polished, professional image is important to you, investing in quality cleaning is key.
3. Health and Safety Compliance
Regular office cleaning will also ensure that you are compliant with health and safety legislation in the UK, as well as adhering to industry standards and safety standards in office cleaning. If you know that you want to avoid illnesses, accidents, and injury, office deep cleaning can help your business run more smoothly.
Preparing for Office Deep Cleaning (NEW)
The Office Cleaning Supplies You Need to Get Started
If you’re looking to take on your daily office cleaning yourself, or even do quarterly deep cleaning, it’s essential for you to have the right office cleaning supplies for the job. Having a supply cupboard that’s fully stocked means your cleaners can get to work and keep your workspace clean year-round. Using high quality cleaning products is important to achieve the best results and maintain a healthy, safe environment.
Some of the key things you’ll need will be;
- Antibacterial and disinfectant cleaning sprays
- Glass cleaner and furniture polish
- Mops and buckets
- A high-quality vacuum cleaner
- Microfibre cloths and sponges
- A floor polisher if you have large, hard-flooring areas
For a sustainable approach, consider choosing eco friendly products when stocking your supplies.
Depending on your particular office style, you may also need to invest in additional cleaning supplies to ensure that you can cover everything. This will be the case when it comes to any external areas too.
Your Office Housekeeping Checklist
To help you make sure that your daily cleaning tasks are covered, as well as supporting your commercial deep cleaning process, we have pulled together an office cleaning guide. A customised cleaning plan can be developed to address the specific cleaning requirements of each office, ensuring that all unique needs are met effectively.
The way you upkeep your office on a daily, weekly, and monthly basis will always support the overall image and hygiene of your workspace. So, let’s dive into it.
Daily Office Cleaning Checklist
To begin with, regular cleaning is the foundation of a healthy office environment, so you will want to make sure that you have a solid daily office cleaning checklist in place to ensure that everything is clean, tidy, and in order. This should include;
- Daily cleaning of all office desks, dusting, and wiping down
- Sweeping and vacuuming office areas
- Vacuuming any carpets and upholstery
- Mopping any hard floor areas
- Wiping down any marks or water stains
- Disinfecting any high-alert areas, such as handles and switches
- Emptying bins in all office areas
Weekly Office Cleaning Checklist
While there will always be things to stay on top of each day, you can also have a cleaning duties list that you can carry out weekly. Some things to bear in mind here include;
- Dusting down any window sills and separation areas
- Cleaning down any doors and safety equipment
- Thoroughly mopping any hard flooring
Monthly Office Cleaning Checklist
Then we also have the regular office cleaning tasks that you might want to carry out on a monthly basis. Some things to consider here are;
- Deep cleaning kitchen and bathroom areas, such as countertops and sink areas
- Deep cleans of the entire office, including hard-to-reach areas, to ensure maximum hygiene and sanitization
- Deep clean carpets using professional carpet cleaning methods to thoroughly remove dirt, stains, and allergens, enhancing carpet appearance and longevity
- Sanitising telephones, computers, and other devices thoroughly, including removing dirt from all surfaces as part of the monthly routine
- Dusting blinds, ceiling fans, skirtings, and removing cobwebs
- Polishing any hard floors and repairing any issues that could become hazards
Communal Area Checklist
As part of your office housekeeping checklist, you will need to cover off any communal areas you have. This can include high-traffic zones such as reception areas or foyers, wider office spaces, meeting rooms, break rooms, and more, as reception areas are a critical part of the deep cleaning routine.
- Vacuuming the floors and deep cleaning any soft furnishings
- Mopping and polishing any hard flooring areas
- Sanitising and disinfecting any high-touch areas, such as door handles and light switches
- Cleaning reception desks, reception areas, waiting areas, break rooms, and other communal areas
- Cleaning any glass areas, such as windows, doors, and tables
- Emptying any bins in the reception or communal areas
- Vacuuming, sweeping, and mopping the entryway to ensure it looks presentable
Kitchen and Bathroom Cleaning
One of the biggest and most important parts of the checklist for cleaners will always be your high-risk areas, like the kitchens and bathrooms. These are the areas that need to be maintained most vigilantly to ensure that hygiene standards are met. Maintaining high standards in kitchen and bathroom cleaning is essential for overall office hygiene.
- Disinfecting key kitchen areas
- Cleaning toilet areas, disinfecting all areas
- Emptying and changing the bins
- Wiping down and cleaning all surfaces and floors
- Cleaning and maintaining any drinks machines and food prep equipment, such as the microwave
- Deep cleaning the refrigerator and freezer, and removing old items regularly
Hard Floor Maintenance (NEW)
Upholstery Cleaning (NEW)
Outdoor Cleaning Checklist
Depending on your particular space, you may find that part of your office building cleaning needs to cover off any outdoor areas too. If this is the case, some things to bear in mind include;
- Pressure washing any pavement and patio areas
- Guttering and drainpipe clearing
- Ensuring that the building exterior is clean
- Cleaning and maintaining any parking areas
- Ensuring walkways are safe for pedestrians
- Maintaining any bicycle storage
- Keeping any waste and rubbish areas clean
Seasonal Office Cleaning Considerations
As part of your professional deep cleaning checklist, you’ll also want to consider some of the additional tasks that may need to be done on a quarterly or seasonal basis. Many cleaning providers offer additional services, such as specialised services, on a seasonal schedule to address unique cleaning needs and ensure a comprehensive approach.
This can include:
- Window cleaning, both inside and outside
- Heating and air conditioning servicing and cleaning
- Cleaning, buffing, and polishing any hard flooring
- Deep cleaning and shampooing of carpets and rugs
- Deep cleaning any upholstery, such as curtains and fabrics
- Offering specialised services like high-level cleaning or exterior maintenance as part of your seasonal tasks
- Keeping an eye out for any mould or pests during the commercial deep cleaning process.
Your Essential Waste Disposal Guide
Finally, you may also want to make sure that you’re aware of the best policies when it comes to waste disposal in the office too. Proper maintenance of waste disposal systems is essential for a clean and efficient office.
A few things you may want to bear in mind include;
- Regular decluttering to ensure the office is clean and tidy
- Set up recycling bins for each type of material
- Create a food waste section for the kitchen
- Have a designated confidential waste section
- Arrange for confidential waste to be shredded or collected
- Have strict document retention, data security, and electrical waste policies
How Often Should You Clean Your Office?
When it comes to your office cleaning checklist, one of the most important things you need to work out is how often you need to clean your office. Now, we have outlined different tasks above that you could take on at any point. But it’s entirely up to you how you want to schedule your cleaning.
Ideally, you will have your office cleaned daily. High traffic areas would need daily cleaning, or every few days at the very least. The same goes for bathroom and kitchen areas. But the good news is, you are able to arrange for professional cleaners to come in at a time that suits you. This could be after your employees have left for minimal disturbance. Several factors, such as the size of your office, how often it is used, and the number of employees, will influence the ideal cleaning frequency. For example, smaller offices may require less frequent cleaning schedules, such as bi-weekly or monthly, depending on their specific needs.
If you are unable to commit to daily cleaning and opt for weekly instead, bringing in a commercial cleaning service for deep cleaning on a monthly or quarterly basis could work for you instead. Many commercial cleaning services also offer flexible contracts to accommodate different business requirements.
Should You Hire Commercial Deep Cleaning Services?
While it may seem like a lot goes into this, learning how to deep clean your office in the best way will help everything run smoothly. However, hiring a professional cleaning company or office cleaning company ensures high quality cleaning and customer satisfaction, giving you peace of mind that your workspace meets the highest standards. If you don’t have the bandwidth to take it on yourself, you may find that hiring professional cleaners is a great option for you.
Specialist Cleaning Services
First of all, when you work with an experienced and professional cleaning firm, they will be able to take on any specialist work that you have. Specialist knowledge is essential for meeting specific cleaning requirements and adhering to industry standards, ensuring that all cleaning tasks are performed safely and thoroughly. Many providers also offer specialised services to address unique office needs, such as high-level cleaning or tailored solutions for listed buildings. Not only will they work in compliance with professional cleaning and hygiene standards set out by the government, they may also be able to work with any architectural details you have in your office space. This can be especially the case with any listed buildings.
Professional Experience and Equipment
Because they are professional cleaners, you’ll find that the team you choose to hire will have experience with all cleaning duties and areas. Professional cleaning teams are trained to handle all types of office equipment with care and expertise, ensuring that computers, phones, keyboards, and other high-touch devices are properly cleaned and disinfected. This ensures that all work is carried out thoroughly and to the highest standards.
Not only that, but they will also have the correct cleaning equipment and cleaning products to take on each job. This is also likely to be professional grade, which will ensure that they do a much better job in comparison to you using any domestic cleaning equipment and appliances you have.
Cost-Effectiveness
If you want your office to look its best and allow your employees to perform well, cleaning and maintaining the area is key. Proper maintenance through regular deep cleaning reduces the need for costly repairs and replacements. Although you may feel that investing in professional cleaning services is an additional expense, it will preserve the lifespan of your office space and equipment.
Efficiency
Ultimately, when you undergo office deep cleaning, your number one focus needs to be on the efficiency of your day-to-day work and scheduling. Here, you can certainly look to bring in cleaning specialists who will work around your team. This means that evenings and weekends can be the best times for your office deep cleaning checklist to be carried out.
Whether you opt for daily cleaning or deep cleaning on a monthly, seasonally, or quarterly basis, you should find that this office cleaning guide will help you execute it perfectly, from start to finish.
For a customized office deep cleaning service, contact us today for a free quote to discuss your specific needs.
